VetTrak Website Integration Saves RTOs Hours of Admin Work
Many RTO owners ask me on meetings if they should integrate with their SMS. After working with over 30 RTOs including Neca Training, ACWA & HRMS Group, my answer is always ….. YES.
The RTO landscape is not like it was before. Incumbents don’t necessarily gain students because of their name. Therefore, Integrating your Student Management System (SMS), like VetTrak, with your website can streamline workflows and save hours of administrative labor each week.
Here’s 4 benefits of integrating your student management system.
Key Benefits of Integrating Your SMS with Your Website
1. Automated Enrollment and Registration Processes
With an SMS-website integration, prospective students can complete registrations, check course availability, and enroll in real time. The information flows directly from the website to VetTrak (or your chosen SMS), updating student records without manual input. This automation reduces the risk of errors, shortens enrollment times, and liberates admin staff from repetitive data entry.
2. Effortless Compliance and Reporting
Compliance reporting is a vital, time-intensive process for RTOs. Integrated systems mean that data from website interactions—registrations, enrollments, course completions—automatically updates in VetTrak. This seamless data transfer ensures that all records remain current and compliant, easing the burden on admin teams and speeding up report generation.
3. Conversion Rate
Some students want to pay & enrol via a website without having to get in touch with customer support. We have seen noticeable increases in conversion rate for RTOs that have their Student Mangement system integrated.
4. Streamlined Payment Processing and Invoicing
With integration, payment data from your website syncs with VetTrak, facilitating real-time updates on student payment status, overdue fees, and financial records. By automating invoicing and reminders, RTOs can reduce follow-up times and ensure consistent cash flow.
Conclusion:
If you are an RTO & are considering integrating with your website, here is the consensus.
It is a both a short & long-term investment into your business that’ll free up you & your team’s time for more productive activities!